Program Administrator – Prague

Program Administrator – Prague

Position Description

The Program Administrator is part of the full time staff of the Prague Study Center. On site staff are committed to supporting future and current organizational objectives through the design, implementation, and execution of strategic, innovative, data-driven, and research-based practices in support of Verto’s mission. The on-site staff serve as champions across the organization to ensure each and every practice creates a significant impact on the student experience as well as organizational goals aligned with the Mission and Vision of Verto Education. 

The Program Administrator serves in a key role responsible for supporting the day-to-day functions of the Study Center administration and planning activities. The Administrator collaborates with the Program Director to comply with administrative requirements of the Study Center so as to maximize the day to day efficiency of the work-flow.

In addition to administrative tasks, this role is also in charge of planning, managing and delivering educational excursion logistics. In collaboration with the Academic Director and Academic Coordinator, the Administrator oversees the logistics and administration of courses and experiential learning activities. 

Responsibilities:

• Assists with obtaining, compiling, and organizing student enrollment documentation
• During student arrivals and orientation week, supports the Program Director with logistics of orientation week (staffing and scheduling) with full availability
• Assists with basic accounting, bookkeeping, and financial transactions (providing cash-flow reports, interacting with accountants, reimbursements, accounts payable)
• Assists the Program Director by supporting center logistics (repairs, managing inventories, providing utilities and maintenance reports)
• Prepares reports, spreadsheets, briefing notes, and correspondence materials
• Creates and manages calendar of excursions in collaboration with Student Life Manager and Program Director
• Books excursions and experiential learning activities, manages logistics, creates itineraries, and communicates to staff in a timely manner
• Attends excursions when required
• Distributes and archives confidential files and documents
• Provides support and assistance to the Program Director, Student Life Manager, and Academic Director with planning and operations activities
• Assists with staff onboarding and training 
• Proactively works to safeguard the health and wellbeing of students and staff members by complying with all health and safety protocols
• Maintains a professional appearance and demeanor at all times
• Other job-related duties, responsibilities, and activities may change or be assigned at any time with or without notice. Flexibility is important!
• Front desk duties as necessary

Minimum Requirements and Qualifications

• Ability to work on-site in an office environment
• 2/3 years of experience working in education abroad, which should include direct experience with administration in education abroad
• Fluency in Czech and English
• General knowledge of Czech taxation and HR procedures
• Excellent verbal and written communication skills; the ability to provide verbal and written information and provide clear instructions in both Czech and English
• Excellent problem-solving skills; ability to investigate and analyze information and draw conclusions
• Strong computer skills, including Google Suite and/or Microsoft Suite, to include Excel, Word and Powerpoint
• Experience managing projects
• Ability to work independently
• Flexible and responsive to change

Preferred Requirements and Qualifications

• A university degree in Business, Accounting, or a related field
• 1-2 years of experience in accounting and bookkeeping
• Knowledge of Human Resources rules and regulations
• Previous experience in Higher Education or Education Abroad organizations

Even if you don’t meet 100% of the above qualifications, you should still seriously consider applying. Studies show that you can still be considered for a role if you meet just 50% of the role’s requirements.