Program Administrator – Buenos Aires

OPERATIONS & PROGRAM ADMINISTRATOR

Buenos Aires, Argentina

The Operations & Program Administrator is part of the full time staff of the Verto Study Center in Buenos Aires. On-site staff is committed to supporting future and current organizational objectives through the design, implementation, and execution of strategic, innovative, data-driven, and research-based practices in support of Verto’s mission. The on-site staff serves as champions across the organization to ensure each and every practice creates a significant impact on students’ experience, as well as organizational goals aligned with the Mission and Vision of Verto Education. 

Position Description

The Administrator is responsible for supporting the day-to-day operations of Verto Buenos Aires. The Administrator collaborates with the Program Director to comply with administrative requirements of the Study Center in order to maximize the efficiency of the work-flow.  In addition to administrative tasks, this role is also in charge of planning, managing and delivering educational excursions. In collaboration with the Academic Director, the Administrator oversees the logistics of courses and experiential learning activities. 

Responsibilities:

• During arrivals and orientation, supporting the Program Director with Study Center logistics (staffing and scheduling) with full availability
• Managing and keeping up to date all Study Center operations (utilities, inventories, building maintenance and inspections)
• Assisting with basic accounting, bookkeeping, and financial transactions (providing cash-flow reports, interacting with accountants, reimbursements, accounts payable)
• Distributing and archiving confidential files and documents
• Creating and managing calendar of excursions in collaboration with Student Life Manager, Academic Manager and Program Director
• Booking excursions and experiential learning activities, managing the logistics, creating itineraries, and communicating them to staff in a timely manner
• Attending excursions when required
• Proactively work to safeguard the health and wellbeing of students and staff members by complying with all health and safety protocols
• Front desk duties as necessary
• Other job-related duties, responsibilities, and activities may change or be assigned at any time with or without notice. Flexibility is important!

Minimum Requirements and Qualifications

• Authorized to work in the country – Verto Education is unable to sponsor visas.
• Fluency in Spanish
• Ability to work on-site in an office environment
• 2/3 years of experience working in education abroad, which should include direct experience with administration in education abroad
• Fluency in English
• Excellent verbal and written communication skills; the ability to provide verbal and written information, and provide instructions
• Excellent problem-solving skills; ability to investigate and analyze information and draw conclusions
• Strong computer skills, including Google Suite and/or Microsoft Suite, to include Excel, Word and Powerpoint
• Experience managing projects
• Ability to work independently
• Flexible and responsive to change

Preferred Requirements and Qualifications

• A 2 or 4 year college degree in Business, Accounting, or a related field
• 1-2 years of experience in accounting and bookkeeping
• Knowledge of Human Resources rules and regulations
• Previous experience in Higher Education or Education Abroad organizations